Clan Campbell Society
(North America)

Privacy Policy

1. Introduction and General Terms

1.1 The Clan Campbell Society (North America) is committed to protecting you and your family's personal information when you are using Clan Campbell Society (North America) services. We want our services to be safe and enjoyable environments for our kinsmen. This Privacy Policy relates to our use of any personal information you provide to us through the ccsna.org websites.

1.2 In order to provide you with the full range of Clan Campbell Society (North America) services, we are sometimes required to collect information about you.

1.3 This privacy policy explains the following:

1.3.1 what information the Clan Campbell Society (North America) may collect about you;

1.3.2 how the Clan Campbell Society (North America) will use information we collect about you;

1.3.3 when the Clan Campbell Society (North America) may use your details to contact you;

1.3.4 whether the Clan Campbell Society (North America) will disclose your details to anyone else;

1.3.5 your choices regarding the personal information you have provided to us;

1.3.6 the use of cookies on the Clan Campbell Society (North America) website and how you can reject these cookies.

1.4 As set out above, the Clan Campbell Society (North America) is committed to safeguarding your personal information. Whenever you provide such information, we are legally obliged to use your information in line with all laws concerning the protection of personal information.

1.5 This website contains hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, including cookies, and we urge you to review them. They will govern the use of personal information you submit or are collected by cookies whilst visiting these websites. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.

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2. What information will the Clan Campbell Society (North America) collect about me?

2.1 When you sign up to participate in or receive a service from any ccsna.org website, such as newsletters, competitions, live chats, message boards or register with the single universal online registration system used across different parts of the ccsna.org called "Single Sign-On", we may ask for personal information about you. This can consist of information such as your name, email address, postal address, telephone or cell phone number or date of birth. Different webpages may ask for different personal information.

2.2 By entering your details in the fields requested, you enable the Clan Campbell Society (North America) and its service providers to provide you with the services you select.

2.3 Please note that sometimes on particular webpages we will require you to provide additional personal information, and sometimes sensitive personal information (e.g. if you're sending in an application to be a contributor). When we do this we will specify further on these webpages why we are collecting your information and how we will use it.

2.4 The Clan Campbell Society (North America) also uses cookies (see paragraph 13 below for details) and collects IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet). We use analysis software to look at IP addresses and cookies for the purpose of enhancing your user experience. This information is not used to develop a personal profile of you and the log files are regularly purged.

2.5 We also use your IP address to determine whether you are accessing the services from the US or another country.

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3. How will the Clan Campbell Society (North America) use the information they collect about me?

3.1 The Clan Campbell Society (North America) will use your personal information for a number of purposes including the following:

3.1.1 for "service administration purposes", which means that the Clan Campbell Society (North America) may contact you for reasons related to the service you have signed up for, as set out in paragraph 4 below (e.g. to provide you with password reminders or to notify you that a particular service has been suspended for maintenance);

3.1.2 to contact you about a submission you have made to the websites, including any content you provide, see especially the User Generated Content FAQs.

3.1.3 to personalise the way Clan Campbell Society (North America) content is presented to you;

3.1.4 IP addresses are used to identify the location of users, the number of visits from different countries and also to block disruptive use; and

3.1.5 to analyse and improve the services offered on ccsna.org. (e.g. to provide you with the most user-friendly navigation experience.)

3.2 Where the Clan Campbell Society (North America) proposes using your personal information for any other uses we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for your use other than as listed above.

4. When will the Clan Campbell Society (North America) contact me?

4.1 The Clan Campbell Society (North America) may contact you:

4.1.1 in relation to the functioning of any service you have signed up for in order to ensure that the Clan Campbell Society (North America) can deliver the services to you;

4.1.2 where you have opted to receive further correspondence;

4.1.3 in relation to any contribution you have made to ccsna.org, e.g. on the Clan Campbell Society (North America) message boards;

4.1.4 to invite you to participate in surveys about the Clan Campbell Society (North America) services (participation is always voluntary); and

4.1.5 for marketing purposes where you have specifically agreed to this (see paragraph 5 below)

4.2 Local pages will give you detailed information about how the Clan Campbell Society (North America) will contact you in relation to specific services.

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5. Will I be contacted for marketing purposes?

5.1 The Clan Campbell Society (North America) won't contact you for marketing purposes, or promote new services to you unless you specifically agree to be contacted for these purposes.

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6. Will the Clan Campbell Society (North America) share my personal information with anyone else?

6.1 We will keep your information confidential except where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies) or as described in paragraph 7 below. Generally, we will only use your information within the Clan Campbell Society (North America). However, sometimes the Clan Campbell Society (North America) uses third parties to process your information. The Clan Campbell Society (North America) will require these third parties to comply strictly with its instructions and the Clan Campbell Society (North America) will require that they do not use your personal information for their own business purposes.

6.2 Please note that if you are accessing the Clan Campbell Society (North America) from outside the USA and you make a comment or complaint regarding any element of advertising (see paragraph 11 for more details about this) then Clan Campbell Society (North America) may forward your correspondence to the Clan Campbell Society (North America) Store only for the purposes of responding to you.

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7. Offensive or inappropriate content on the Clan Campbell Society (North America) website

7.1 If you post or send offensive, inappropriate or objectionable content anywhere on or to ccsna.org, or otherwise engage in any disruptive behaviour on ccsna.org, the Clan Campbell Society (North America) may use your personal information to stop such behaviour.

7.2 Where the Clan Campbell Society (North America) reasonably believes that you are or may be in breach of any of the laws of the United States of America (e.g. because content you have posted may be defamatory), the Clan Campbell Society (North America) may use your personal information to inform relevant third parties such as your e-mail/Internet provider or law enforcement agencies about the content and your behaviour.

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8. What if I am a user aged 18 or under?

8.1 If you are aged 18 or under, please get your parent/guardian's permission beforehand whenever you provide personal information to the Clan Campbell Society (North America)'s website. Users without this consent are not allowed to provide us with personal information.

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9. How long will the Clan Campbell Society (North America) keep my personal information?

9.1 We will hold your personal information on our systems for as long as is necessary for the relevant service, or as long as is set out in any relevant contract you hold with the Clan Campbell Society (North America) or the Clan Campbell Society (North America)'s corporate retention schedule (this is a policy that defines which documents should be kept and for how long).

9.2 Where you contribute to ccsna.org the Clan Campbell Society (North America) will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted. For example, the Clan Campbell Society (North America) will only keep copies of entries to a photographic competition for the duration of the competition. However other projects are likely to have a longer, or even permanent, duration.

9.3 The Clan Campbell Society (North America), as a non-profit organisation, also has an obligation to record snapshots of history which may include some UGC. Therefore, some content submitted to or shared with the Clan Campbell Society (North America) may be retained for prolonged periods of time or potentially indefinitely in the Clan Campbell Society (North America)'s Archive, which is true of other historical or News contributions which are published. There may also be rare instances where we will share your contribution with third parties in the interests of maintaining historical archives (e.g. contributions about people's experiences at Homecoming Scotland 2009 may be given to the Clan Campbell Education Foundation). Where possible, we will endeavour to inform contributors upfront or let them know at a later date where we are likely to keep content indefinitely or pass it onto an approved historical archive.

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10. Can I find out what personal information the Clan Campbell Society (North America) holds about me?

10.1 You have the right to request a copy of the personal information the Clan Campbell Society (North America) holds about you and to have any inaccuracies corrected. (We will require you to prove your identity with 2 pieces of approved photographic identification.) We will use reasonable efforts to supply, correct or delete personal information about you on our files.

10.2 Please address requests and questions about this or any other question about this Privacy Policy to the contact listed below.

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11. What if I am accessing Clan Campbell Society (North America) websites outside the USA?

11.1 www.ccsna.org is published in the USA by the Clan Campbell Society (North America) and made available both in the USA and internationally (users of the site may see some advertising on certain pages). However all personal information submitted by you to the site goes directly to the Clan Campbell Society (North America) and will be processed in accordance with this Privacy Policy (and any local terms that apply on websites) unless terms on sites specify otherwise.

11.2 You should note that Clan Campbell Society (North America) Store does place a number of cookies on www.ccsna.org and may collect information about international users from these - please see paragraph 13 for more information about cookies.

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12. Changes to Clan Campbell Society (North America)'s Privacy Policy

12.1 This privacy policy may be updated from time to time so you may wish to check it each time you submit personal information to any ccsna.org website. The date of the most recent revisions will appear on this page.

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13. Cookies Policy - Information the Clan Campbell Society (North America) collects from you

13.1 What is a cookie?

13.1.1 A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or cellular phone (referred to here as a "device") browser from a website's computer and is stored on your device's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other sites. Many sites do this whenever a user visits their website in order to track online traffic flows.

13.1.2 Cookies record information about your online preferences and allow us to tailor the websites to your interests. Users have the opportunity to set their devices to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these means that certain personalised services cannot then be provided to that user and accordingly you may not be able to take full advantage of all of the ccsna.org features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.

13.1.3 During the course of any visit to ccsna.org, the pages you see, along with a cookie, are downloaded to your device. Many websites do this, because cookies enable website publishers to do useful things like find out whether the device (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit.

13.2 How does the Clan Campbell Society (North America) use cookies?

13.2.1 Information supplied by cookies can help us to analyse the profile of our visitors and help us to provide you with a better user experience.

13.2.2 The Clan Campbell Society (North America) (and Clan Campbell Society (North America) Store) also use a number of independent measurement and research companies. They gather information regarding the visitors to Clan Campbell Society (North America) sites on our behalf using cookies, log file data and code which is embedded on our website. The Clan Campbell Society (North America) and Clan Campbell Society (North America) Store use this type of information to help improve the services it provides to its users. The Clan Campbell Society (North America) and Clan Campbell Society (North America) Store strictly require that third parties do not use any information for their own business or other purposes (see paragraph 6 above). Certain other areas of ccsna.org may use cookies for a specific reason - for example, to help an online game work effectively on your device. If this is the case, the local terms for that area of the website will make this clear and you should refer to those local terms for additional information.

14. Contacting the Clan Campbell Society (North America) about this Privacy Policy

If you have any questions or comments about the Privacy Policy please contact;

Web Master
Clan Campbell Society (North America)
118 Eagle Drive
Daphne, AL 36526
USA

(Email: )

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